£19 including VAT
The Executive Time and Capacity Audit
Turn diary management into a purposeful review of how leadership capacity is used.
A crowded diary is not necessarily evidence of an effective use of executive time. This guide helps you examine priorities, meeting patterns and decision bottlenecks, then recommend realistic changes that protect capacity without ignoring the demands of the business.
In short: a coaching guide and workbook for EAs and PAs who manage an executive’s diary and want to manage their time instead, covering agreeing what the diary should achieve, collecting a baseline, finding the real cost of the pattern, recommending changes with choice, then trialling and measuring. Five coaching stages, 14 guided prompts and 38 fill-in spaces, as an online workbook and a 29-page PDF, for £19 including VAT.
What this guide will help you achieve
A packed diary is not proof that an executive’s time is being used well. I have seen impressive-looking calendars that leave no room for decisions, preparation or thinking. Your job is not simply to find a space for every request. It is to understand what deserves time, what can move and what the business loses when everything is treated as urgent.
How the guide works
Five coaching stages, each with practical next moves, 14 guided coaching prompts and 38 fill-in spaces you can complete online or in print. Every stage ends with what to do next, and the guide closes with a conversation you can practise, a note on what to do when it does not go to plan and your own 30, 60 and 90 day route.
- Stage 1: Agree what the diary should achieve
- Stage 2: Collect a useful baseline
- Stage 3: Identify the real cost of the pattern
- Stage 4: Recommend changes with choice
- Stage 5: Trial, measure and refine
Who it is for
- An EA or PA who manages a diary that is always full and never quite serves the priorities.
- Anyone who wants to move from fitting requests in to advising on where an executive’s time should go.
- An assistant supporting a leader through a busy period, a restructure or a new strategy.
What you get
The interactive online workbook, which saves your answers on your own device, and the same guide as a 29-page PDF to print and write in. Both are yours straight after payment and are emailed to you as well. £19 including VAT.
This is guide 07 of 12 in The eavolve Coaching Guides, and it is also included in the The Strategic EA bundle with Stop Waiting to Be Strategic and The EA Decision Making and Autonomy Framework for £49.
Questions before you buy
Agree what the diary should achieve, collect a baseline of where the time actually goes over a few weeks, identify the real cost of the pattern, then recommend changes that give your executive a choice rather than a verdict. Trial, measure and refine. The Executive Time and Capacity Audit gives you the templates for each step.
Diary management finds a space for every request. Managing an executive’s time means deciding what deserves time, what can move and what the business loses when everything is treated as urgent, and being able to show the difference you made. The guide is built around that shift.
Each guide comes two ways. The interactive online workbook opens in your browser, saves your answers on your own device as you go and can be printed or saved as a PDF at any point. The same guide is also supplied as a 28-page PDF if you would rather print it and write by hand. Both are yours straight after payment, and the links are emailed to you as well.
Payment is taken by Stripe. As soon as it goes through you are taken to your download page, where every guide you have bought is listed, and the same links are emailed to the address you used at checkout. If anything goes wrong, email emily@eavolve.co.uk and we will send the guide directly.
No. It is a coaching guide and workbook built around one challenge, written so it feels as though your eavolve coach is sitting alongside you. You work through five stages at your own pace, with practical next moves at the end of each one, and you can come back to it as the conversation comes round again.
Yes. Stripe sends a receipt that includes VAT, which most organisations accept for expenses. If you need a formal invoice, email emily@eavolve.co.uk before you buy. The Business Case for EA Development guide walks through how to ask for development funding if that is the conversation you are facing.
Every guide points to the next step if you want one. One-to-one coaching with Emily or Lily goes deeper on your own situation, and a free 30-minute discovery call is the place to work out whether that would help. Prices for coaching are on the EA & PA Coaching page.
